3. OFFICERS, COMMITTEE AND MEMBERS
Club shall consist of a President, Chairman, Secretary and Treasurer, who at
the time of election shall be resident in Wales or have been a committee
member for three (3) years immediately prior to nomination, who shall retire
annually, but shall be eligible for re-election; a Committee of 16 and an
unlimited number of members.
The Management of the Club shall be invested in a
Committee of 16 members of whom 8 shall, in rotation, retire annually but
shall be eligible for re-election. If a committee member has not attended 4
(four) consecutive meetings they are deemed to have resigned from the
committee. The President, Chairman, Secretary and Treasurer shall be
ex-officio members of the Committee. The Chairman shall have no voting
powers in Committee, only a casting vote. The Committee shall have power to
appoint sub-committees. No business shall be transacted at any Committee
meeting unless a quorum is present when the Committee proceeds to business,
8 Committee Members shall be a quorum. The committee shall have the power to
co-opt individuals, as required, to fill any vacancies which may occur.
Co-opted members will have full voting rights. A vice-chairman shall be
appointed, from within the committee, at the first meeting after the AGM.
The liability of a member shall be limited to his / her
annual subscription. The categories of membership shall be: - Single, Joint
(maximum of 2 persons). Senior (aged 60 or over on the first day of the
financial year), Junior (less than 18 years of age on the first day of the
The Secretary shall keep a list of all names and
addresses of members available for inspection if so requested by a member of
the Club or by the Kennel Club.
The financial year shall commence on the 1st
January and end on 31st December. The annual subscription for
each category of membership shall be due on the 1st January each
year, or at the time of application. These membership fees shall be reviewed
annually by the Committee and recommendations placed for approval of the
membership at the AGM on the rate of to be applied from the first day of the next financial year.
The current level of subscription will be included as an addendum to the
rules of the club. Only paid up members of the Club can qualify for the
privileges of membership. Both partners, of a joint membership, shall be
eligible to vote.
7. CLUB PROPERTY
The property of the club shall be invested in the
Committee and in the event of the Club ceasing to exist, any assets, other
than Cups, Trophies or Prizes, shall be passed to the Kennel Club to be
dealt with by that body, but such assets shall be applied to the breed and
its interests. Cups, Trophies or Prizes shall be returned to the donors,
failing which they shall be returned to the Kennel Club to be used in the
interests of the breed.
8. EXPULSION OF MEMBERS
Any member who shall be suspended under the Kennel Club
Rule A42 j (4) and / or disqualified under the Kennel Club Rule A42 j (8)
shall ipso facto cease to be a Member of the Club for the duration of the
suspension and / or disqualification. If the conduct of any Member shall, in
the opinion of the Committee of the Club, be injurious or likely to be
injurious to the character or interests of the Club, the Committee of the
Club may, at a meeting, the notice convening which includes as an object the
consideration of the conduct of the Member, determine that a Special General
Meeting shall be called for the purpose of passing a resolution to expel him
/ her. Notice of the Special General Meeting shall be sent to the accused
Member, giving particulars of the complaint and advising the place, date and
hour of the Meeting that he / she may attend and offer an explanation. If at
the meeting a resolution to expel is passed by a two-thirds majority of the
Members present and voting, his / her name shall forthwith be erased from
the list of Members of the Club, except that he / she may within two
calendar months from the date of such meeting appeal to the Kennel Club upon
and subject to such conditions as the Kennel Club may impose.
9. OFFICES HONORARY
All Officers of the Club, except the Secretary and
Treasurer, shall be honorary. The Secretary shall be exempt from the payment
of any dues or subscription by virtue of his / her duties. The Secretary and
Treasurer are to receive honorariums to be reviewed annually.
10. GENERAL MEETING
Not less than eight weeks before the Annual General
Meeting the Secretary shall issue to every member a circular inviting
nominations for the post of President, Chairman, Secretary, Treasurer and
names for the eight vacant Committee positions. Each nominee whose
acceptance has previously been obtained, and each proposer and seconder must
be fully paid up members of the Club.
The Annual General Meeting shall be held on a date to be
decided at the discretion of the Committee. To receive the Committee Report
and the Balance Sheet, to confirm the election of Officers and members of
the committee voted for by the Members by postal ballot, and to discuss any
resolution placed on the Agenda. Items, for inclusion on the Agenda, to be
submitted to the Secretary not less than 28 days prior to the AGM.
No business shall be transacted at the General Meeting
unless a quorum is present when the meeting proceeds to business. A quorum
shall be 10 (ten) members.
11. CLUB ACCOUNTS
All revenue shall be paid into the "Irish Setter Club of
Wales" bank account. The cheques will be signed by any two from the
Treasurer, Secretary or Chairman to be official. The accounts shall be kept
by the Treasurer, and an Auditor shall be appointed by the Committee to
audit the Club’s accounts at the end of each financial year.
The Club shall not join any Federation of Societies or
No member shall make use of the title of the Club for
purposes of private advertisements or in personal letters to the Press
without the consent of the Committee.
No Member except the Secretary or appointed Officer
acting in accordance with the authority of the Committee shall give
publicity in the Press to matters relating to the Management or affairs of
A Special General Meeting shall be called at any time the
Committee may decide or on the demand of fifteen members. The purpose for
which the said meeting is to be called must be stated in writing and no
other business shall be permitted at the Special General Meeting. Fourteen
clear days notice as to the time, place and business of such a meeting shall
be given by the Secretary or Chairman to all members.
None of the foregoing Rules and Regulations shall be
altered or any new rules adopted, except at an Annual General Meeting or
Special General Meeting of the Club and the notice of any proposed
alterations or additions shall be given to every member not less than 21
days before the holding of such a meeting. Any alteration of the Rules shall
not be brought into force until the Kennel Club has been advised and given
its approval to the alterations.
The Officers acknowledge that during the month of January
each year Maintenance of Title fee will be forwarded to the Kennel Club by
the Secretary for continuance of registration and that by the 31st
July each year, other returns, as stipulated in Kennel Club Regulations for
the Registration and Maintenance of Title of Societies and Breed Councils
and the Affiliation of Agricultural and Municipal Authorities will be
forwarded to the Kennel Club. The Officers also acknowledge their duty to
inform the Kennel Club of any change of Secretary of the Society which may
occur during the course of the year.
18. HEREDITARY DISEASES
Members shall comply with the terms of the codes of
practice in relation to PRA and CLAD agreed between the breed clubs, and
with the Kennel Club, designed to identify, control and / or eliminate those
conditions. Such compliance will include the publication of the results of
the DNA tests.
No person whilst an un-discharged bankrupt may serve on
the Committee of or hold any other office or appointment within a Kennel
Club Registered Society.
The current rate of subscription to the Club to be Joint
£5.00; Single £3.00; Senior £2.00 and Junior £2.00.