Club Rules

The Club shall consist of a President, Chairman, Secretary and Treasurer, who at the time of election shall be resident in Wales or have been a committee member for three (3) years immediately prior to nomination, who shall retire annually, but shall be eligible for re-election; a Committee of 16 and an unlimited number of members.

The Management of the Club shall be invested in a Committee of 16 members of whom 8 shall, in rotation, retire annually but shall be eligible for re-election. If a committee member has not attended 4 (four) consecutive meetings they are deemed to have resigned from the committee. The President, Chairman, Secretary and Treasurer shall be ex-officio members of the Committee. The Chairman shall have no voting powers in Committee, only a casting vote. The Committee shall have power to appoint sub-committees. No business shall be transacted at any Committee meeting unless a quorum is present when the Committee proceeds to business, 8 Committee Members shall be a quorum. The committee shall have the power to co-opt individuals, as required, to fill any vacancies which may occur. Co-opted members will have full voting rights. A vice-chairman shall be appointed, from within the committee, at the first meeting after the AGM.

The liability of a member shall be limited to his / her annual subscription. The categories of membership shall be: - Single, Joint (maximum of 2 persons). Senior (aged 60 or over on the first day of the financial year), Junior (less than 18 years of age on the first day of the financial year).

The Secretary shall keep a list of all names and addresses of members available for inspection if so requested by a member of the Club or by the Kennel Club.

The property of the club shall be invested in the Committee and in the event of the Club ceasing to exist, any assets, other than Cups, Trophies or Prizes, shall be passed to the Kennel Club to be dealt with by that body, but such assets shall be applied to the breed and its interests. Cups, Trophies or Prizes shall be returned to the donors, failing which they shall be returned to the Kennel Club to be used in the interests of the breed.

Any member who shall be suspended under the Kennel Club Rule A42 j (4) and / or disqualified under the Kennel Club Rule A42 j (8) shall ipso facto cease to be a Member of the Club for the duration of the suspension and / or disqualification. If the conduct of any Member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting shall be called for the purpose of passing a resolution to expel him / her. Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he / she may attend and offer an explanation. If at the meeting a resolution to expel is passed by a two-thirds majority of the Members present and voting, his / her name shall forthwith be erased from the list of Members of the Club, except that he / she may within two calendar months from the date of such meeting appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.

All Officers of the Club, except the Secretary and Treasurer, shall be honorary. The Secretary shall be exempt from the payment of any dues or subscription by virtue of his / her duties. The Secretary and Treasurer are to receive honorariums to be reviewed annually.

Not less than eight weeks before the Annual General Meeting the Secretary shall issue to every member a circular inviting nominations for the post of President, Chairman, Secretary, Treasurer and names for the eight vacant Committee positions. Each nominee whose acceptance has previously been obtained, and each proposer and seconder must be fully paid up members of the Club.

The Annual General Meeting shall be held on a date to be decided at the discretion of the Committee. To receive the Committee Report and the Balance Sheet, to confirm the election of Officers and members of the committee voted for by the Members by postal ballot, and to discuss any resolution placed on the Agenda. Items, for inclusion on the Agenda, to be submitted to the Secretary not less than 28 days prior to the AGM.

No business shall be transacted at the General Meeting unless a quorum is present when the meeting proceeds to business. A quorum shall be 10 (ten) members.

All revenue shall be paid into the "Irish Setter Club of Wales" bank account. The cheques will be signed by any two from the Treasurer, Secretary or Chairman to be official. The accounts shall be kept by the Treasurer, and an Auditor shall be appointed by the Committee to audit the Club’s accounts at the end of each financial year.

The Club shall not join any Federation of Societies or Clubs.

13.

No member shall make use of the title of the Club for purposes of private advertisements or in personal letters to the Press without the consent of the Committee.

14.

No Member except the Secretary or appointed Officer acting in accordance with the authority of the Committee shall give publicity in the Press to matters relating to the Management or affairs of the Club.

15.

A Special General Meeting shall be called at any time the Committee may decide or on the demand of fifteen members. The purpose for which the said meeting is to be called must be stated in writing and no other business shall be permitted at the Special General Meeting. Fourteen clear days notice as to the time, place and business of such a meeting shall be given by the Secretary or Chairman to all members.

16.

None of the foregoing Rules and Regulations shall be altered or any new rules adopted, except at an Annual General Meeting or Special General Meeting of the Club and the notice of any proposed alterations or additions shall be given to every member not less than 21 days before the holding of such a meeting. Any alteration of the Rules shall not be brought into force until the Kennel Club has been advised and given its approval to the alterations.

17.

The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of registration and that by the 31^st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural and Municipal Authorities will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the course of the year.

Members shall comply with the terms of the codes of practice in relation to PRA and CLAD agreed between the breed clubs, and with the Kennel Club, designed to identify, control and / or eliminate those conditions. Such compliance will include the publication of the results of the DNA tests.

No person whilst an un-discharged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.

The current rate of subscription to the Club to be Joint £5.00; Single £3.00; Senior £2.00 and Junior £2.00.